Six Easy Steps to Keep Your Desk Clean

January 12, 2012

With the National Clean Off Your Desk Day having come and gone, M. Colleen Klimczak, professional organizer in Chicago, provided the following tips on reclaiming work space in 2012. National Clean Off Your Desk Day is the second Monday in January, which was Jan. 9 this year.

Here are Klimczak’s tips for creating and maintaining an organized office system:

  1. Remove non-work related items from your desk.
  2. Set up a physical system for “Passive Papers” — documents that have been acted upon and are now waiting for a pre-determined time until they are no longer needed for reference (e.g., receipts, bills, bank statements, etc.). Klimczak suggests creating a system of hanging folders, labeled by date, either on your desk or in a nearby drawer.
  3. Set up a physical system for “Active Papers,” also in vertical folders, labeled with the action that need to be taken, or by client name, or project.
  4. Set up a specific space for “Archived Papers” for long-term record keeping and label by date, client, or project.
  5. “Treasures,” such as your children’s school projects, received greeting cards, and photos, should be moved to a shelf or wall, out of your desk’s active workspace.
  6. Grab two bags, one for papers to shred and one for recycling. Start distributing your desk papers to their new homes.
  7. Put the stuff away that needs to go elsewhere in your home or office.


Contact ALTA at 202-296-3671 or communications@alta.org.

SoftPro is the nation's leading provider of closing and title software, consistently pushing the technological envelope to pioneer the most powerful and comprehensive closing and title automation software on the market. SoftPro's Award-Winning Software combines cutting-edge technology with outstanding support to make your business more productive, efficient and boost your revenue. North American Title Insurance Company (NATIC) is a seasoned title insurance underwriter, helping title agents to achieve their individual business goals for more than 50 years. Today, the company conducts real estate settlement services in 39 states and the District of Columbia through a network of experienced, independent agents.