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Simplifile Expands E-Recording Partnerships

November 24, 2009

The city of Norfolk, Va., and Chesterfield County., Va., both recently began electronically recording (e-recording) land record documents such as deeds and mortgages submitted by title companies, abstractors, banks and attorneys through the Simplifile e-recording service.

“We believe that e-recording enables us to more efficiently record documents,” said Norfolk Clerk of the Circuit Court George E. Schaefer, III. “Not only will it save tie for our customers, but it will allow us to process more documents with fewer staff. This type of innovative technology makes it possible for us to absorb budget cuts and staff reductions without sacrificing service to our citizens. For example, e-recording customers working with Simplifile will now be able to record and track the status of documents from the convenience of their offices, using a web browser.”

E-Recording is the process of submitting, receiving, and processing documents for recording via the Internet that have traditionally been sent to the Clerk for recording by runner, express mail, or courier service. E-Recording simplifies and accelerates all aspects of the recording process and dramatically improves the Clerk’s ability to serve constituents.

In Chesterfield County, the service was made possible through a cooperative effort between Simplifile, the Circuit Court Clerk’s Office, and the clerk’s land records management vendor, Logan Systems.

“Not only will e-recording save time for our customers, it will help to eliminate document filing errors,” said Chesterfield County Clerk of the Circuit Court, Judy L. Worthington. “Additionally, e-recording customers working with Simplifile will now be able to record and track the status of documents from the convenience of their offices, using a web browser.”



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