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E-recording Offered in All of Colorado's Counties

April 21, 2011

Colorado has become the first multi-jurisdictional state in which 100 percent of its 64 counties are eRecording. Hawaii also achieved the 100 percent designation with its state-based recording system.

“As the first state in the nation to actively pursue and successfully implement electronic recording of documents across all counties, Colorado has united with industry partners to provide an exceptional service to its citizens,” says Scott Doyle, Larimer County clerk and recorder, and president of the Colorado County Clerks Association. “We are proud of the successful collaboration that it took to provide for this effort statutorily, and the results have proven that real efficiency in government can be the norm.

With the number of counties that are e-recording across the nation nearing the 650 mark, more states are expected to join Colorado and Hawaii with 100 percent involvement.

Electronic recording is the automated process in a land records office of receipt, examination, fee calculation and payment, endorsing of recording information and return of recorded electronic documents. E-recording improves the quality of data, reduces turn-around times and provides significant cost savings for those who utilize it, when compared to manual processes.

“In 2003, Douglas County became the first county in Colorado to record an electronic document, under the vision of then county clerk and recorder, Carole Murray,” said Jack Arrowsmith, Douglas County clerk and recorder. “The following year, the county clerks and public trustees jointly helped to pass legislation for an Electronic Filing Fund which provided counties the necessary monies needed to purchase the technology to move this process forward. Through the combined partnership with Colorado's 64 county clerks, the help of our Colorado State Legislature and the tremendous vision of PRIA in setting national standards for e-recording, we have finally achieved our goal – every county in the state is now capable of accepting electronic documents.”

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